Army Boxing Association
Concise Guide to Event Organisation

EVENT ORGANISATION, CHARITY BOXING EVENTS, SPORTS TOURS AND CIVILIAN BOXING
GENERAL
1 The organisation of a boxing tournament can appear to be a daunting task. There are a number of outside agencies involved and detailed long-term planning is essential if the event is to be a success. Boxing Officers are strongly advised to liaise with Single Service or Regional Boxing Secretaries (see Section 1) well in advance of the date(s).

1 The responsibility for accounting, correspondence and general management of a boxing event is to be vested in a commissioned officer. Technical advice on the set up of the ring area and training issues should be sought from Single Service or Regional Army BA Secretaries (See Section 1) and Physical Training Instructors where appropriate.
2 The vast majority of military boxing takes place in on service property and involves service personnel only. There are a small percentage of military boxing events that involves civilians in some way;

a. Military boxers v Civilian boxers in a civilian location
b. Military boxers v Civilian boxers in a military location
c. Military boxers only in a civilian location
d. Civilian boxers v Civilian boxers in a military location

3 Any event that involves civilians requires the organiser to engage early with the UKAFBA Sec to allow liaison with civilian counterparts to ensure the event is licensed and all the civilian boxers and officials are insured (see Para
BOXING WITH SERVICE PERSONNEL ON SERVICE PROPERTY
PRE-TOURNAMENT ADMINISTRATION

3 Well in advance of the tournament/fixture; agree dates with Commanding Officer(s) and Single Service Boxing Sec that will facilitate the preparation required;

a. Boxing Officer.

(1) Unit Affiliation. Each Unit is required to complete a Unit Affiliation Section 7 Annex A application prior to the commencement of any boxing training successful applications will receive a Certificate of Affiliation from the UKAFBA.

(2) Annual Medicals. Liaise with the Practice Manager to book Annual Medicals for all boxers in manageable group sizes in a timeframe that allows the Med Cen to continue to function and the boxers to undergo the medical exams.

(3) Certificate of Assurance. An application must be made to Single Service Boxing Association 12 weeks in advance, applications are at Section 8 Annex A.

• Boxing involving civilians or a civilian venue requires communication with the appropriate authorities (civilian regional association secretary of the event, civilian regional association secretary of the boxers, Security branch of the regional HQ and the venue) by the UKAF Boxing Secretary is imperative, see Annex B to Section 8 and regardless of Service contact must be made with the UKAF Boxing Secretary at the outset of planning.
(4) Ring and Officials. Boxing rings and officials for military boxing events are controlled by Regional Secretaries, applications must be made 12 weeks in advance to allow appropriate planning time. Contact details for Officials and Regional Secretaries are at Section 1.

(5) Tournament planning. The Boxing Officer is to agree an appropriate time for the duration of the competition in accordance with AIBA Boxing rules.

Service Boxing Tournaments;

a. May not include more than 26 bouts in a single ring on one day.
b. No boxer is permitted to box more than once on a single day.
c. Boxing should be programmed as per the example unless there is scope for rest days.

Example of Service Boxing Tournament

Day 1 Round of 16 – up to 26 bouts 1 ring more than 26 bouts 2 rings are required
Day 2 Quarter Finals
Day 3 Semi Finals
Day 4 Finals
If there are more than 16 boxers entered in to the competition at the same weight then an extra day of boxing will need to be planned at the beginning of the tournament.

a. Boxers All information related to boxers can be found at Section 4 – Boxers

b. Officials.

(1) Para-medics. See Section 12 – Ringside Medical Support to Boxing.

I. Contact details for Preferred Paramedic companies are at Annex B to Section 8. Some of these companies cover a wide area and for multiple days of competition may ask for accommodation, this must be unit accommodation and not a hotel.

(2) Medical Officer. See Section 12 -Ringside Medical Support to Boxing.

I. In the case of employment of a Civilian Dr that is not contracted to MOD and is not authorised to access DMICP see Para THE TOURNAMENT Sub Para Medical of this Section.

(3) Referees & Judges. Apply for referees and judges/timekeepers from the Officials Secretary for RNRM and RAF or Regional Army BA Officials’ Secretary (See Contacts Page). Where Officials’ Secretaries are unable to provide the requisite number of officials or officials of the required standard for an event to take place, they are to apply to the UKAF Officials Chairman for assistance. A minimum of three weeks’ notice is required. Under no circumstances are officials to be requested by any other means. Host units will be responsible for hosting officials and providing accommodation, if required.

(4) Dress for Officials The dress for officials is in line with the rules of boxing, i.e. Blazer White Shirt and Black Trousers etc, this is to allow Referees who are also qualified Judges to judge throughout the competition. If you wish officials who are annotated as Judges only to wear Mess Dress the boxing officer should contact the Single Service Secretary as early as possible to discuss.

(5) Internal Officials. Arrange for internal officials via the unit chain of command. Ensure that the Master of Ceremonies (MC) receives a copy of the brief at Annex E to Section 6.
(6) OIC Weigh-In. Officials Secretaries or Regional Secretaries are to appoint an OIC Weigh-In (must be a qualified boxing official registered with Army BA) and agree the date, time and venue for the weigh-in to be conducted.

c. Weighing Scales. Arrange for a suitable set of weighing scales (approved electronic scales are permissible) to be inspected, calibrated and certified using a manufacturers or external company calibration certificate or Annex A to Section 10 at least 24 hours prior to the event. If the scales are analogue they are to be securely sealed by the engineer and are not to be moved. Ensure that the certificate of calibration is handed to the OIC Weigh In on arrival.

d. Equipment. Ensure that all boxing equipment complies with the AIBA-approved pattern and is serviceable. Book all of the equipment necessary for the event via the unit chain of command.

e. Event Documentation. Ensure that all technical documentation necessary for the event is current (See Section 11). Arrange for the programme to be designed and printed.

f. Boxing Ring. Liaise with the Single Service Sec or Regional Secretary (see Section 1) for the provision of a 4-rope boxing ring and the ancillary equipment. Arrange for Unit Physical Training Staff assistance with the set-up of the ring to ensure that the lay out conforms to current UKAFBA rulings (Annex E to Section 8)

g. Fire Inspection. Arrange for an advisory fire inspection visit, during the fire inspection you will be told the seating capacity of your venue.

h. Lighting Plan. Lighting Plan. Adequate lighting is required for the field of play and more specifically, above the boxing ring. The organisers are responsible for ensuring that this is provided. Should external contractors be hired ensure that there is appropriate space in the venue (both height and floor space) ensure that the power requirement for the system can be met (63Amp 3 Phase is often required and a generator maybe be needed) All lighting should be thoroughly inspected prior to the event. An emergency lighting plan must also be considered, this may involve an ‘on call’ duty electrician.

i. Band/Pipes & Drums. Book external Bands or Pipes & Drums well in advance. The band programme is usually organised at least 6 months in advance. If music is to be utilised within the overall show, arrange for a ‘DJ’.

j. VIPs/Guests/Sponsors. Liaise with PAs to VIPs reference availability and itineraries. Issue invitations to guests and sponsors and arrange for suitable hosting arrangements for visitors.

k. Trophies/Medals. Arrange for annual/perpetual trophies to be returned in a clean, engraved and serviceable condition. Ascertain which individual trophies/medals are to be awarded and order them and any engraving well in advance.

l. Function Venues. Agree the format of the event with the Commanding Officer (CO). Write to Mess PMCs for agreement to use the various Messes. Organise catering, security, fire cover etc. Draft the Administrative Order for CO’s approval and disseminate once given.

4. Related Boxing Rules. Boxing Officers should be aware of a number of rules that can limit the inclusion of boxers in competitions or events See Section 4 Boxers Para Related rules.

THE TOURNAMENT

Weigh in (see Sect 10)

a. Make sure the weigh in room is prepared and ready for weigh in, electric point for scales.
b. Provide a separate weigh and medical room for females.
c. Provide check scales if necessary in a suitable place.
d. Provide the supervisors with lists of competitors names in weight categories if available in order to manage the weigh in in structured manner.
e. Ensure the boxers have their ID Card, BCR1, Wraps and Gum Shield with them before coming to the scales.

Medical

a. Liaise with Medical Officer and or Practice Manager about the pre bout medicals; numbers of boxers, any issues and any changes to timings.
b. Pre Bout Medicals should be completed in the Med Centre where the Dr has access to DMICP, if conducted in the Gymnasium then access to DMICP must be made available.
c. Boxers are to attend the Pre Bout Medical with a completed pre bout Medical Declaration form (Section 12 Annex C), Gum Shield and BCR1.
d. If DMICP is not available to the Dr or the Dr is a civilian practitioner without permissions to DMICP the following procedure must be adhered to;

i. The Weigh in should be carried out as normal at approx. 0700hrs on the morning of the boxing
ii. When the boxers weigh in they must complete the Pre Bout Medical Form
iii. These forms must then be taken to the Med Cen and a CMT or the Practice Manager MUST check the details on DMICP as declared by the boxers are correct and there are no reasons for them to be excluded from Boxing (this should be arranged at the earliest opportunity to allow the time to be allotted at the Med Cen)
iv. Should all be correct these forms MUST be returned to the Gymnasium and made available to the Dr for the physical medical of the boxers.
v. The practice manager or a senior CMT should accompany the Dr throughout their employment to ensure that UKAFBA protocols and policies are adhered to.
vi. Should there be any admission to hospital then a member of the military Med Cen must accompany the boxer.
vii. Any information recorded by the Dr on the evening/day about any boxer or anything found by the Dr or Paramedics on the Post Bout Medical (now compulsory) is to be added to DMICP the following morning.
viii. Any Boxing Medical Suspensions are to be discussed between the Dr and the Appointed Supervisor for agreement and must be in line with the Concussion protocols ( Annex D to Section 5) and Medical Suspension Periods (Section 12 Annex E).

Changing Rooms

a. Label Changing Rooms for home and away teams or Red and Blue Corners.
b. Display bout lists in both changing rooms, warm up areas.
c. Ensure there is sufficient seating and space for changing for the number of competitors.
d. If possible provide bottled water for boxers.

Officials Briefing, Changing and Rest Area

a. Provide an Officials rest and changing area that is separate from boxers and coaches this allows the supervisor to address the officials in private.

Field of Play

a. Ensure the ring is set up correctly, with enough tables and chairs for the number of officials around the ring,
b. Place judge position numbers in the appropriate places around the ring along with position cards for time keeper, supervisor, doctor, MC, recorder and computer operator (if reqd).
c. Ensure time keeper is provided with a bell and stop clocks, provide Air horn if two rings are being used. Place the Timekeeper individual bout paperwork in a folder at the Timekeeper position.
d. Ensure a power supply and multi socket extension lead is available for computer equipment at ringside (as required).
e. Laminated Ring A & B signs if two rings.
f. Make sure approved competition gloves of the same design in Red and Blue are available at each corner (10 & 12oz plus spares).
g. Make sure 3 chairs are available at the red and blue corner for coaches.
h. Make sure buckets are provided for both corners and a receptacle for used swabs is attached to the post in the neutral corners.
i. Make sure chairs are conveniently situated for off duty officials.
j. Detail and set up positions for presentations and ensure VIPs and / or individuals presenting prizes are brief and understand their role.
k. Photographers and cameramen and women should be positioned in liaison with the Supervisor.
l. Provide suitable position for paramedics.
m. Keep the field of play tidy.
n. Be on hand for anything the supervisors may require.

Refreshments

a. Make sure water is available around the ring for officials.
b. Tea and Coffee in a suitable area for officials at breaks.
c. Liaise with the Supervisor to discuss any messing arrangements for officials are in line with the programme of events.
d. During any interval the field of play and the ring / rings are free of litter.

POST-EVENT TASKS
6. The major post-event task is to conduct the event ‘wash-up’. Lessons learned and improvements must be discussed with those responsible, accounts need to be balanced and audited and letters of thanks written to sponsors and outside agencies. Upon receipt of the bill for para-medics forward it to the Single Service Boxing Offices/Secretaries for payment).
a. Tournament Record Sheet should be photographed and emailed where possible to the Single Service Secretary and a hard copy must be posted to the Single Service Sec the day after the event, a copy held by the unit until notification from the Sec of receipt of the postal copy.

b. The Event Score Cards are to be filed for a period of no less than 30 days.

CHARITY BOXING EVENTS

3. Boxing Officers are to be read carefully the paragraph extracted from JSP 660 Sport in the UK Armed Forces when organising boxing events where charitable money is to be raised.

“It is MOD policy not to support charities or charitable events without recovering costs (see JSP 462 – Financial Management and Charging Policy Manual). In principle therefore, Service sporting events are not authorised for the purpose of charitable fund raising and the use of public funding to support participation in such events is inadmissible. Where an event is authorised for sound Service reasons (such as an Inter Services Championship, an Armed Forces or single Service fixture), public funding is admissible within the relevant regulation and charitable fund raising can be conducted as a secondary function.”

REGIONAL ASSOCIATIONS

4. There are 11 Regional Association in England, and each control and license boxing events in their geographical area. The UK Armed Forces Boxing Association is an association in its own right. Any boxing that takes place in England must be licensed and this responsibility lies with the Regional Association Secretary, the only exception to this is for Service Boxing as long as it takes place with service personnel only and takes place on service property.

TOURNAMENT PERMITS

5. Permits or Licenses are granted to boxing events by the secretary whose region the event is due to take place in. They usually cost approximately £200.

6. Tournament permits are granted to ensure that matches and events are run within the rules of England boxing and are presided over by qualified officials. A permit acts as insurance for the boxers in the case of serious injury during a bout.

7. White collar boxing is unlicensed and uninsured, and is not permissible by any registered boxer.

VENUE LICENSES

8. Hotels, Leisure Centres and function halls must be licensed to stage boxing events. Organisers should ensure that the venue has a license to stage a boxing event.

BOXING SHOWS INVOLVING MILITARY AND CIVILIANS

9. The organisers of any shows that involve civilians in any way stated in Para 1 or Annex B to Section 8 must contact the UKAFBA Sec at the outset of any planning to discuss the event and the licensing of it.

10. Supervisors. The Supervisor is the senior official and is responsible for the safe conduct of the boxing on the event.

a. A civilian supervisor must preside over a boxing event in a civilian location even if it is two military teams unless a military official known to the Regional Association Sec is agreed upon.

b. A civilian supervisor may not preside over a boxing event in a military location even if the boxing taking place is between two civilian clubs.

11. Permit. The UKAFBA Sec will contact the Regional Association Sec to ensure a permit is provided as cheaply as possible if a civilian venue is being used. If a military venue is being used to host civilian boxers then the UKAFBA Sec will provide the appropriate permit (Certificate of Assurance).

12. Officials and Coaches. Officials and Coaches must be appropriately registered to take part in a civilian boxing event, this requires a registration through England Boxing (£22) and coaches will require a Disclosure and Barring Service certificate. Details of this can be found in Section 7. This is often time consuming so early engagement is important.

13. Boxers. All boxers must be registered through England Boxing as per Section 7 Registration. Cost of this registration is £11 per boxer.

14, Application for authority to box in a civilian competition. Each boxer must apply to their CO for authority to box outside of a military environment, this is to place the boxer and coaches ON DUTY where appropriate and to allow the Single Service Boxing Association to be aware that one of its boxers is competing, should an injury occur. A copy must be sent to the UKAFBA and Single Service Secretary and a copy of the Tournament Record Sheet must be sent after the bout. A copy of the application can be found at Annex C to Section 8.

BOXING AGAINST CIVILIANS OUTSIDE OF ENGLAND

15. For boxing events that involve civilians and service personnel, all of the processes above must be followed, plus the UKAFBA Sec must liaise with both the countries boxing executives to gain permission for boxers registered to England Boxing to box foreign nationals, this applies to Northern Ireland. Only countries affiliated to AIBA may be competed against. See annex D to Section 8

MILITARY BOXING EVENTS IN CIVILIAN VENUES IN SCOTLAND WALES AND IRELAND

16. Military boxing events in civilian venues in the rest of UK can create issues for the organiser in gaining a license, as all soldiers are registered as England Boxers, regardless of their country birth or country of residence.
17. Technically the UKAFBA cannot license events outside of England, however events involving military personnel only in a venue holding a license to host boxing events will be granted a Certificate of Assurance as long as all the appropriate measures are in place.

18. The National Boxing Federation or Association will be informed but no local officials can be used to support such events as they are not insured.

SPORTS TOURS

19. For boxing teams that wish to embark on a sports tour organisers must follow all the steps above and additionally apply for permission to tour from their Single Service Sports Boards. Information regarding Sports Tours can be found as follows;

Army – www.armysportcontrolboard.com/overseas-visits/

R Navy – Contact the R Navy Sport Board

RAF – Contact the RAF Sports Federation

20. The UKAFBA Sec will be required to apply to England Boxing for permission to take an English registered team abroad to box, only countries affiliated to AIBA may be visited.

21. England Boxing will liaise with the National Governing Body of the country to be visited to ask whether the boxers due to be matched are appropriately registered with genuine records of experience. See Annexes D and D1 to Section 8.